reason other than AJK business, other than meal or rest periods. Any work performed before or after a regularly scheduled shift must be approved in advance by your supervisor. Any handwritten marks or changes on the timecard must be initialed by a supervisor. Employees are not allowed to work "off the clock." Completing another employee’s timecard, allowing another employee to sign your timecard, or altering a timecard is not permissible and is subject to disciplinary action. Any errors on your timecard should be reported immediately to your supervisor or the payroll department. Employees are expected to review and correct any errors on each timecard before signing and submitting it. Altering or falsifying any aspect of time records – including underreporting or over- reporting of working time – may result in disciplinary action, up to and including termination of employment. If you are asked to alter or falsify your time sheets, you must report this violation immediately to Human Resources. DEDUCTIONS FOR EXEMPT EMPLOYEES Employees paid on a “salary basis” regularly receive a predetermined amount of compensation each pay period. Subject to the exceptions listed below, exempt employees will receive full salary for any workday in which they perform any work, regardless of the number of days or hours worked. Exempt employees will not be paid for any workday in which they perform no work, subject to AJK benefits programs and policies. No deductions from salary may be made for time when work is not available, provided the exempt employee is ready, willing, and able to work. Deductions from pay are permissible when an exempt employee: • Is absent from work for one or more full days for personal reasons other than sickness or disability or a permissible absence under California and federal leave law; • Is absent for one or more full days due to sickness or disability and does not have any accrued paid time off available; • Is absent for jury duty or military duty and performs no work during the pay period; or • Works less than a full week during the initial or final week of employment, or when taking a qualified family/medical leave. If you believe that an improper deduction from your salary has been made, you should immediately report this information to your supervisor or Payroll Manager. Reports of improper deductions will be investigated promptly. If it is determined that an improper deduction has occurred, you will be promptly reimbursed for any improper deduction made. OVERTIME FOR NON-EXEMPT EMPLOYEES Employees may be required to work overtime as necessary. Only actual hours worked in a given workday or workweek can apply in calculating overtime. AJK will attempt to distribute overtime evenly and accommodate individual schedules. All overtime work must be previously authorized in writing by a supervisor. Revised January 2024 Page 11 of 55