If you request a copy of the contents of your file, you will be charged the actual cost of copying the records. AJK will restrict disclosure of your personnel file to authorized individuals within AJK. Any request for information contained in personnel files must be directed to the Payroll/HR Manager. Only the Payroll/HR Manager is authorized to release information about current or former employees. Disclosure of personnel information to outside sources will be limited. However, AJK will cooperate with requests from authorized law enforcement or local, state, or federal agencies conducting official investigations and as otherwise legally required. NAMES AND ADDRESSES AJK is required by law to keep current all employees’ names and addresses. Employees are responsible for notifying AJK in the event of a name or address change. PERSONAL HEALTH INFORMATION It is the policy of AJK to not maintain the personal health information of its employees or use any such information for employment decisions. As the Sponsor of the AJK. Health Plans, however, AJK is required to maintain summary health information such as age, gender, home zip code and enrollment status for the purposes of administering the Plans. AJK is required by law to protect the privacy of this information and as such AJK complies with all Federal and State privacy laws. DRESS CODE AND OTHER PERSONAL STANDARDS Because each employee is a representative of AJK in the eyes of the public, each employee must report to work properly groomed and wearing appropriate clothing. Employees are expected to dress neatly and in a manner consistent with the nature of the work performed. Employees who report to work inappropriately dressed may be asked to clock out and return in acceptable attire. Acceptable clothing for management, sales, or office employees includes suits, sport coats, or dress shirts and slacks, blouses and sweaters with skirts or dress slacks or dresses. Jeans, T-shirts, tank or halter-tops, and casual shoes or sneakers are not permitted for any employees. All clothing should be clean and without rips or holes. Polo shirts which are tucked in, will be allowed, as well as manufactured “non-tucked” dress shirts Monday through Friday. Jeans without rips or holes will be allowed on Fridays. Certain employees may be required to wear safety equipment or clothing. Any deviations from these guidelines must be approved by your supervisor. AJK will not enforce this policy in violation of any state or federal equal employment opportunity laws. AJK will provide reasonable accommodations to this policy for an employee’s religious beliefs and practices, medical needs, or other protected reasons, provided the requested accommodation does not create an undue hardship for AJK and/or does not pose a direct threat to the health or safety of others in the workplace and/or to the individual. Once AJK is aware Revised January 2024 Page 22 of 55